COMMUNICATION SERVICES REFERENCE NUMBER: HRMC 45/25/6/1 AND DEPARTMENT OF HIGHER EDUCATION AND TRAINING (MALUTI TVET COLLEGE) NEED SECRETARY (X2 POSTS)
Term: 24 months fixed-term contract
SALARY :
R1 266 714 per annum (Level 13), (all-inclusive), PSR 44 will apply to
candidates appointed in the Salary Level
CENTRE :
Pretoria
REQUIREMENTS :
Bachelors Degree/ Advanced Diploma/ BTech (NQF Level 7) in finance,
management accounting or financial accounting or economics or business
administration or another related field. A Postgraduate qualification (NQF Level
8) in finance, management accounting or financial accounting or economics or
business administration or another related field would be advantageous. 10-15
years’ experience in appraising, negotiating and closing Project Finance,
Corporate Finance transactions. Experience in deal structuring will be an
advantage.
Minimum of 7 years’ experience in a project management
environment. Practice as a project manager will be an advantage. Public sector
and grant management experience will be an advantage. Strong analytical
skills, strategic and critical thinking, risk management and communication skills
will be an advantage. Experience in the use of relevant AI tools will be an
advantage. 5 years of experience at a middle/senior managerial level.
Competencies Required:
Client Service Orientation: Client-service orientation implies helping or serving others to meet their needs. It means focusing on discovering those needs, figuring out how to best meet them, as well as putting into practice the Batho Pele spirit.
Concern for Quality and Order: Desire to see things done logically, clearly and well.
It takes various forms: monitoring and checking work and information, insisting on the clarity of roles and duties and setting up and maintaining an information system.
Effective Communication:Ability to transmit and receive information clearly and communicate effectively with others by considering their points of view in order to respond appropriately. This may involve listening, interpreting, formulating, and delivering verbal, non verbal, written, and/or electronic messages. It includes the ability to convey ideas and information in a way that brings understanding to the target audience.
Emotional Intelligence: Capacity for recognising their own feelings
and those of others, for motivating themselves and others as a result of this
awareness, and for managing emotions within themselves and in others.
Integrity Honesty: Contributes to maintaining the integrity of the organisation;
displays high standards of ethical conduct and understands the impact of
violating these standards on an organisation, self, and others; is trustworthy.
Resource Planning: Organises work, sets priorities and determines resource
requirements; determines short – or long -term goals and strategies to achieve
them; coordinates with other organisations or parts of the organisation to
accomplish goals; monitors progress and evaluates outcomes.
Systems Thinking: Orientation to think in system -wide terms with regard to functions or divisions within the organisation. This includes spotting opportunities to connect with initiatives underway in other areas or proactively sharing
information or resources that can be seen to have relevance and impact for
others.
Valuing Diversity: Ability to understand and respect the practices,
customs, values and norms of other individuals, groups and cultures. It goes
beyond what is required by governmental employment equity regulations to
include the ability to respect and value different points -of-view, and to be open
to others of different backgrounds or perspectives. It includes seeing others’
differences as a positive part of the work environment. It also means being able
to work well with a wide variety of people representing different backgrounds,
cultures and socio -economic levels.
Vision and Purpose: Modelling and promoting high personal and professional standards that support the organisation’s vision, mandate and values. Sharing goals, objectives and ideas to encourage others to commit to and be enthusiastic about realising the vision.
Administrative Operations: Knowledge, capabilities and practices associated
with the support of administrative and management activities to facilitate
organisational and mission goals and objectives. This competency requires
knowledge of the appropriate rules, regulations, processes and associated
systems within various enabling functions, which may include human
resources management, resource management, employee support services,
documentation, procurement and financial management.
Computer Literacy: Knowledge and ability to use computers and technology efficiently. Refers to the comfort level someone has with using computer programs and other applications associated with computers (MS Office, Internet, email).
Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
DUTIES :
To provide technical and financial support in the management of the Jobs Fund
portfolio of projects and contribute to the achievement of projected outcomes
and the knowledge and learning agenda of the Fund.
Technical Support Development of Funding round term sheet/ project origination/ Financial appraisals/financial structuring/contracting:
Provide financial technical support on project due diligence and appraisals of new projects, including the financial structuring of new applications. Manage a portfolio of projects and a team. Provide input into the quarterly stakeholder reports. Prepare and contribute to the development of Term Sheets for new funding rounds. Assist with project origination activities to develop a pipeline of fundable projects. Quality assure appraisals before submitting them to the Technical Evaluation and Investment committees.
Provide support to the team presenting recommendations to the
Technical Evaluation and Investment committees. Ensure that the contracting
of new projects is finalised within the prescribed timelines, including the drafting
of the financial contractual obligations. Conduct Roadshows for new funding
rounds. Financial Management & Disbursements: Facilitate efficiency
improvements to the Jobs Fund’s Grant Management Framework and
Procedures.
Provide technical support to project teams to ensure effective management of projects and the meeting of the Jobs Fund’s annual disbursement and job targets. Ensure effective in -quarter management of the project portfolio. Conduct risk
-based oversight on the project portfolio and manage appropriately. Design and implement remedial actions to address underperformance. Prepare for and participate in quarterly Disbursement Panel meetings.
Quality assure disbursement memoranda, ensure issues are fully addressed and supporting evidence is recorded to facilitate timeous disbursements to projects as per the Fund’s Disbursement Framework. Ensure audit readiness of project portfolio, audit findings are timeously resolved and that appropriate controls are in place to ensure no repeat findings.
Internal Business Processes: Conduct baseline assessment of key business
processes, including financial management, improve turnaround times and
ensure timeous resolution of issues delaying disbursements to projects.
Provide support for the implementation of new technologies to improve
operational efficiencies within the Jobs Fund.
Support the maintenance of sound governance structures in the Jobs Fund by ensuring all evidence submitted by projects is consistent with agreed means of verification and that document management and filing protocols are adhered to. Ensure timeous approvals of quarterly project management reports. Effective planning of project site visits (SV) to ensure effective project implementation and efficient utilisation of operational budget.
Learning and Growth Agenda:
Improve the visibility of the work and achievements of the Jobs Fund by: Cultivating relationships with key market stakeholders. Producing discussion documents, Practice Notes, conducting research on relevant issues pertaining to the work of the Jobs Fund and publishing results. Prepare Webinar content and host periodically. Represent the Jobs Fund at conferences and participate in panel
discussions. Identify appropriate channels for the Jobs Fund to promote its
knowledge agenda.
Generate, package and disseminate research information for specific stakeholders by: Supporting the team in developing terms of reference for project evaluations to be conducted. Supporting the team in finalising project close-out reports. Preparing and delivering Learning Papers/ Research Papers/ Practice Guides/ Articles related to the work of the Jobs Fund.
Contribute to the internal learning agenda of the Jobs Fund by:
Identifying relevant brown bag topics and presenting. Development of related
learning material and presentation to the Jobs Fund team. Coordinate with
other members of the finance team to review financial information and
forecasts.
Stakeholder Management: Maintain communication with staff and
other key stakeholders regarding financial matters. Motivate and provide
support to project teams to achieve their targets. Provide technical and nontechnical support to Jobs Fund staff and other stakeholders. Maintain
relationships with all Contracted Intermediaries to ensure sound risk
management at the project-level and overall portfolio-level.
Risk Management: Develop and Manage Jobs Fund Risk Framework. Develop strategies to mitigate the financial and performance risk of the Jobs Fund. Monitor Jobs Fund portfolio, including project-level risk status, identify and implement
corrective actions.
Strategic Fund Management: Support the Management team in developing the financing strategy for the Jobs Fund. Own and manage specific financial management processes. Provide training to staff and improve their financial appraisal and management skills. Contribute to and facilitate strategic planning sessions within the Jobs Fund and sub-programmes.
ENQUIRIES :
HR Enquiries: Kaizer Malakoane at 066 250 7072 /kaizer.malakoane@gtac.gov.za
Technical Job Enquiries: jobsfund@treasury.gov.za